I'm going to do a quick summary of some of my thoughts from the NA meeting tonight.

It seems like adding some short-term and long-term goals might be best to slightly improve reporting immediately, and then work at making it more streamlined and easy for Ambassadors in the future.

'''Short-Term Goals:'''
- Improve habits of Ambassadors in NA in terms of scanning receipts and providing other financial records (requirement?)
- In a centralized place (wiki or Trac page?), promote the best method and location to send financial records
- Simplify the reporting process in Trac with templates (more below)

'''Long-Term Goals:'''
- Reconsider our tooling and address larger need of an easier way to track expenses across Fedora (a bit loftier of a goal, but might be something to tackle in pieces)

Additionally, I think another great way to improve the reporting process is by making it easier. Looking at making new tickets in the Trac right now, there are plenty of different ticket types, but not any templates available to make reporting more straightforward. award3535 mentioned that there are existing reimbursement guidelines around. Perhaps another short-term goal would be to "template" some of these guidelines into Trac to make reporting financial records more like a "fill in the blank" process rather than going to the wiki, double-checking you're submitting it correctly and to the right location, and then writing the ticket manually.

I'm pretty new around here, so these are just some ideas I thought of about how we could look at tackling this big problem.

jflory7
Thank you for the suggestions but I think there is a plan coming down from the leaders but here is some to the links that regulate what we do.

https://fedoraproject.org/wiki/Reimbursements
https://fedoraproject.org/wiki/Event_reports
https://fedoraproject.org/wiki/2014_FamNA_Budget
https://fedoraproject.org/wiki/How_to_organize_a_Fedora_event?rd=FedoraEvents/Organization
https://lists.fedoraproject.org/pipermail/council-discuss/2015-October/013742.html
https://fedoraproject.org/wiki/Budget.next

FAMNA elected the following
Logistics: kk4ewt, nb, ParadoxGuitarist
Treasurer: award3535
StoryTeller: ParadoxGuitarist (assistant/BU award3535)

next meeting to discuss ground rules for positions and expense reports (includes reimbursement fundamentals)

keeping ticket open until further guidance is received from the council