Hey Alex , thanks for the initiative! Here is my review:

1 - Are these guidelines or rules? As I mentioned in the meeting, personally, I would like to see less of the "!" thing. It seems to only be of any use on meetings with a lot of attendees, which has not been our case. When we do that with just a few people, it makes it look and feel like we have authoritative leaders who can decide who talks when when we should be promoting the opposite. Maybe we can use the "!" meeting format when we have more than 15 people attending or something like that...

2- The tickets section is just replicating data from [1], so why not just linking there?

3- The Agenda review section could be a link to [2].

4 - The whole meeting agenda section could be formatted in a list of commands, so whoever is chairing could just strictly follow the guidelines

5 - It would be nice to have a link to zodbot wikipage or manual (there is a github repository for the fedora supybot plugin somewhere): sometimes we want to check a command and it would be nice to have that in hand.

6 - It is important to let the chairs know they should set #meetingname fedora-latam so mote will be happy enough to properly index our meetings in the right place.

[1] https://fedoraproject.org/wiki/Ambassadors/LATAM/Reimbursement
[2] https://pagure.io/ambassadors-latam/tasks/issues?status=Open&tags=Meeting

Great work with this.

Commenting the comment:

1 - Are these guidelines or rules? As I mentioned in the meeting, personally, I would like to see less of the "!" thing. It seems to only be of any use on meetings with a lot of attendees, which has not been our case. When we do that with just a few people, it makes it look and feel like we have authoritative leaders who can decide who talks when when we should be promoting the opposite. Maybe we can use the "!" meeting format when we have more than 15 people attending or something like that...

I agree with this, we can use the "raise your hand rule" only when needed.

2- The tickets section is just replicating data from [1], so why not just linking there?

I don't agree with this. Because the meeting shouldn't be only for tickets with are meant to have reimbursement, we can have ticket for specific actions, like create a wiki page, formalize a strategy or discuss a specific topic.

3- The Agenda review section could be a link to [2].

If we require the meetings to be only tickets discussion, then we need to file tickets for each action. That's why the "Action for last meeting" section is added, because not all actions require tickets or even tickets can have several actions.

4 - The whole meeting agenda section could be formatted in a list of commands, so whoever is chairing could just strictly follow the guidelines

I agree with this, but not in this document but in a template.

5 - It would be nice to have a link to zodbot wikipage or manual (there is a github repository for the fedora supybot plugin somewhere): sometimes we want to check a command and it would be nice to have that in hand.

http://meetbot.debian.net/Manual.html#user-reference
https://fedoraproject.org/wiki/Zodbot#Meeting_Functions

6 - It is important to let the chairs know they should set #meetingname fedora-latam so mote will be happy enough to properly index our meetings in the right place.

I agree with this too.

For everything else, I thing we can discuss the ticket in the meeting and see what other people think about it.

Hey Alex , thanks for the initiative! Here is my review:
1 - Are these guidelines or rules? As I mentioned in the meeting, personally, I would like to see less of the "!" thing. It seems to only be of any use on meetings with a lot of attendees, which has not been our case. When we do that with just a few people, it makes it look and feel like we have authoritative leaders who can decide who talks when when we should be promoting the opposite. Maybe we can use the "!" meeting format when we have more than 15 people attending or something like that...

I prefer the order, be it with few people or many.

2- The tickets section is just replicating data from [1], so why not just linking there?

I added a reference in the Ticket section to Reimbursement page

3- The Agenda review section could be a link to [2].

I added the link in the agenda section

4 - The whole meeting agenda section could be formatted in a list of commands, so whoever is chairing could just strictly follow the guidelines

Can you explain more here please?

5 - It would be nice to have a link to zodbot wikipage or manual (there is a github repository for the fedora supybot plugin somewhere): sometimes we want to check a command and it would be nice to have that in hand.

I added a reference to the links provided by x3mboy, thanks all :-)

6 - It is important to let the chairs know they should set #meetingname fedora-latam so mote will be happy enough to properly index our meetings in the right place.

I added a reference to zotbot page. Thanks :-)

I don't agree with this. Because the meeting shouldn't be only for tickets with are meant to have reimbursement, we can have ticket for specific actions, like create a wiki page, formalize a strategy or discuss a specific topic.

We usually do not vote for those, but you are right, it should be contemplated. I still think duplicating data in wikis is not a good idea, so we should be careful.

If we require the meetings to be only tickets discussion, then we need to file tickets for each action. That's why the "Action for last meeting" section is added, because not all actions require tickets or even tickets can have several actions.

Reformulating 3: The Agenda review section could include a link to [2].

I agree with this, but not in this document but in a template.

The template could be included in the wiki, as other teams do. Unless we go for sth more dynamic

For everything else, I thing we can discuss the ticket in the meeting and see what other people think about it.

In my opinion, is better improve this proposal along this week and discuss less in the meeting :-)

I prefer the order, be it with few people or many.

Let's vote then! I really believe this diminishes participation, which is the opposite of what we want.

Can you explain more here please?

There are a few things the chair should do during the meeitng, like setting the name, properly ending the meeting, having an open floor section during it and sending an email with the logs after the meeting, this all could be documented as a list of commands for zodbot (with exception of the email, ofc).

I am +1 to any proposal that will have latam meeting have minutes like this one:

https://meetbot.fedoraproject.org/fedora-meeting/2017-11-22/emea_ambassadors.2017-11-22-21.01.html

I just can say that should be good to have a list of command to record info in the minutes, most of time when I see a latam minutes I have to go to the full log to lock for information that should de recorded in the meeting minutes with #indo #idea #action #agree and #link

This ticket was approved on 2017-12-01

https://meetbot.fedoraproject.org/fedora-meeting-2/2017-12-01/fedora-latam.2017-12-01-14.00.html